Michael Turner
Pack one complete outfit, medications, passports and electronics in your carry-on and keep that bag with you at all times. Add a printed reservation page and a color photo of your bags inside the carry-on. Limit any single checked item to about 23 kg (50 lb) to simplify manual handling; weigh suitcases at home with a digital scale and mark weights on an internal tag.
At terminal drop-off, hand a single tag per piece to the line staff and keep the receipt stub; delivery to the cabin usually takes 30–90 minutes after you pass security. Use a waterproof external name tag plus an internal card with name, phone and cabin number, and photograph each tag/receipt on your phone. Typical curbside porter gratuity ranges $2–5 per bag in many ports – carry small bills and check your operator’s policy for included service charges.
Keep all spare lithium batteries and power banks in carry-on baggage. Many operators follow airline rules: loose batteries over 100 Wh require approval and are often prohibited from checked storage. Pack e-cigarettes, flammable aerosols and fuel canisters in carry-on only if allowed; otherwise leave them at home. Place toiletries in a clear 1 L resealable bag with containers under 100 ml to simplify security checks when departing from airport-connected terminals.
Optimize cabin space: use soft-sided suitcases that slide under beds, vacuum cubes for bulky items, and limit formalwear to one garment bag. Expect 2–3 drawers plus a hanging locker in standard cabins; measure large items against the cabin closet (typical safe dimensions: 40–60 cm width for hanging space). Attach a brightly colored ribbon and unique tag to each piece for quick ID during unloading.
Before arrival day, confirm the operator’s baggage policy (number of pieces allowed, size limits, prohibited items) and print that page. Bring a handheld luggage scale, a roll of packing tape, two TSA-approved locks for U.S. ports, and a small repair kit (zip ties, needle-and-thread). These four items reduce delays and make transfers through ports and tenders faster and less stressful.
When and Where Ship Staff Collect and Deliver Your Checked Bags at Boarding
Keep passports, prescription medication, valuables and at least one full change of clothes in your carry-on; hand over only checked pieces you can be without until late afternoon or the next morning.
- Check-in and drop-off: bag collection begins at the designated curbside or terminal baggage-drop once you complete check-in. Aim to arrive at least 90–120 minutes before scheduled departure for standard processing; priority check-in windows open earlier for suite/loyalty guests.
- Security screening: all checked pieces pass X‑ray or manual inspection. Do not place original travel documents, cash or high-value electronics in checked pieces.
- Tagging and tracking: the terminal issues a claim tag for each checked piece. Keep the claim receipt, photograph each bag with its tag and record the tag number–crew use that number for delivery tracking.
- Delivery windows: typical delivery to cabins for standard passengers is between 16:00 and 22:00 on boarding day; priority passengers often receive delivery within 1–3 hours. If cabin access is delayed, expect delivery the following morning between 07:00 and 10:00.
- Special situations: at tendered ports, anchorages or remote terminals, bags may be held at a secure terminal facility and transferred later; small vessels and private marinas often require passengers to carry their own bags to the gangway.
- Carry-on checklist: passport/ID, boarding documents, prescriptions, a phone and charger, cash/credit card, one outfit and basic toiletries in a clear bag.
- High-value items (jewelry, cameras, tablets) should never be handed to porters for checked transfer.
- Tagging tips: remove old airline or hotel tags; attach the terminal-issued tag over the handle and add a waterproof label with your name and mobile number.
- Document your bag: photograph the exterior, the tag and a short contents list; keep that information until delivery confirmed.
If a checked piece does not arrive during the published delivery window, report immediately to Guest Services or the terminal baggage desk with the claim tag number and contents summary. The ship’s baggage team will log and trace the item; most items are recovered within 24–48 hours. Request a written incident report for insurance or credit-card claims if the item remains missing.
- Tipping guidance: cash to porters is customary in many ports–typical amounts range from $2–$5 per large bag (local currency accepted). Keep small denominations handy for terminal handlers who deliver to cabins.
- Oversize/heavy items: pieces over ~23–25 kg (50–55 lb) or large sports equipment may require advance notice and special handling; confirm policies and any fees with the operator before travel.
- Prohibited contents: flammable liquids, compressed gases, weapons and perishables are not accepted for checked transfer; declare questionable items during check-in.
If you need a specific checked item before standard delivery (medication, infant supplies, formalwear), request that the porter hold the piece at the terminal or notify Guest Services on board to prioritize that bag using the claim tag number.
Carry-on checklist for first night on board and immediate port needs
Pack one carry-on containing travel documents, at least 24–48 hours of clothing, prescription medication in original containers, chargers and a small amount of local cash for immediate port purchases.
Documents, money and electronics
Bring passport, required visas, printed boarding confirmation and a photocopy of ID; store digital copies in a secure cloud and offline photo. Carry one primary credit card plus a backup payment method and $50–100 in small bills for taxi, tips or port fees. Keep all valuables and electronics in the carry-on: phone, tablet, camera, watch and jewelry. Include a plug adapter if travelling internationally and a power bank under 100 Wh (≈10,000–20,000 mAh typical brands) – power banks must stay in cabin bags; units 100–160 Wh require airline approval and are not permitted in checked baggage.
Clothing, toiletries and immediate-care items
Pack one full outfit for the first evening, one set of sleepwear, two pairs of underwear and socks, swimwear and quick-dry flip-flops. Add a lightweight waterproof jacket or packable windbreaker and a versatile dress or collared shirt if a formal evening is scheduled. Toiletries must meet airport liquid limits: containers ≤100 ml (3.4 oz) in a single clear quart-sized resealable bag; include toothbrush, toothpaste, deodorant, travel hand sanitizer (60–70% alcohol), SPF 30+ sunscreen (small tube) and a small microfiber towel. Prescription medication: bring at least a 3‑day supply in original pharmacy bottles plus a typed list of medications and dosages. Pack over-the-counter items: 1 box of motion-sickness tablets or adhesive patch, acetaminophen/ibuprofen (enough for 48 hours), antihistamine, single-use antibiotic ointments and 6–8 adhesive bandages.
For port-side readiness add a lightweight daypack, waterproof phone pouch, zip-lock bags for wet items, a small flashlight or headlamp, two protein bars or nuts and an empty reusable water bottle to fill after security. If transporting tools or equipment that can retain moisture, consult methods to remove water from an air compressor.
Cabin bag limits, storage tips, and organizing small ship staterooms
Limit each person to one medium roller (max 24–25 in / 60–64 cm) plus one small daypack – most standard staterooms only accommodate one large suitcase inside the room without blocking walkways or doors.
Size guidance and practical item counts
Recommended dimensions: 24–25 in suitcase (60–64 cm) for checked bags to fit under-bed or at foot of bed; 20–22 in carry bag or duffel for items you want easy access to. Expect interior and ocean-view cabins to offer about 12–14 in under-bed clearance, wardrobe depth ~17–19 in, and 2–4 short hangers in the closet. Pack no more than 6–8 hanging outfits per person (shirts, light dresses, jackets) and use drawers for folded items – overpacking hanging clothes makes the closet unusable.
Storage layout, accessories, and packing methods
Place the main roller under the bed with wheels toward the wall so you can pull it out without moving furniture. Use 3–4 medium packing cubes per person (tops, bottoms, underwear/socks, activewear) and one compression cube for bulky layers; avoid full vacuum bags for long-term storage because condensation can form. Keep shoes in a dedicated shoe bag and slide them into corners of the suitcase to use voids. Put toiletries in a hanging toiletry organizer on the closet rod or on magnetic hooks on the stateroom door – most interior doors are steel and handle 2–4 strong magnets safely.
Use a slim, multi-port USB charger (no large surge strips) and route cords with small cable ties labeled by device. Store chargers and spare batteries in a single clear pouch on a shelf or in a drawer to avoid searching. Keep important documents and prescription meds in the cabin safe; for small electronics, a soft padded pouch fits in a drawer or on a shelf.
Bring 2–4 magnetic hooks, one hanging over-the-door fabric pocket (for sunscreen, hat, sunglasses), and one lightweight collapsible tote for purchases. If you need extra hanging space, a slim velvet hanger set (no more than 6) makes the closet usable without excess bulk. For laundry, fold dirty clothes into a mesh laundry bag and place under-bed or in the suitcase rather than scattering them around the room.
When selecting a stateroom, prioritize storage features: balcony cabins usually add shelf and drawer space; mini-suites typically include more hangers and a larger closet. If you expect heavy shopping on board or at ports, pick a cabin with under-bed clearance and an extra drawer to avoid having suitcases block the room.
Managing baggage during shore excursions: leave main bag on board or take a daypack
For shore calls shorter than about six hours, keep your main suitcase in the cabin and use a 10–20L daypack for personal items; for full-day outings over six hours or any overnight ashore, bring your checked bag or follow the operator’s transfer instructions.
Decision criteria
Duration: under 4–6 hours – leave large bags in cabin; 6–10 hours – consider a 20–25L daypack with a change of clothes; full day/overnight – take the main bag. Activity type: water-based activities require a watertight pouch or dry bag and usually mean leaving the big bag; city walking or shopping benefits from a secure daypack with room for purchases. Port access: tendered ports involve steps and moving between vessel and shore – avoid bulky suitcases in that situation. Tour arrangement: on guided bus tours, bulk storage is provided in the coach undercarriage but valuables should stay on your person.
Daypack size, weight and must-have contents
Capacity: 10–20L for short walks; 20–30L for beach or full-day independent exploration. Target carry weight: under 5–7 kg for comfort. Minimum contents: passport or ID, one credit card and a small amount of local cash ($20–100 depending on destination), prescription medication (in original packaging), phone + power bank (10,000 mAh), sunscreen SPF 30+, sunglasses, hat, 500–750 ml refillable water bottle, small snack (~200–400 kcal), travel-size first-aid items (2 bandages, 1 dose analgesic), compact microfiber towel 30×60 cm, lightweight rain layer. Add a ziplock for wet items and a small camera or binoculars if needed.
Security and organization: use a daypack with slash-resistant straps and lockable zippers or an internal RFID pocket. Keep passport and cash in a hidden money belt or inside zipped inner pocket; carry copies (photo on phone + paper copy) stored separately. In crowded areas carry the bag in front. For high-theft ports, transfer only non-essential cards and limit visible valuables.
Storing main bags on board: lock zippers and place valuables in the cabin safe; seal toiletries to prevent spills. If you must leave purchases in the cabin after shopping, use a small tamper-evident cable tie on the suitcase zipper and keep receipts and item photos in case of loss. Confirm with your ship agent or tour operator about specific baggage transfer rules before deciding to leave or take large bags ashore.
If bags are delayed, damaged or missing – reporting and next steps
Report the issue to onboard Guest Services immediately and request a written incident report with a reference number, the staff member’s name and the date/time; if your checked items passed through an airline or port agent, file a Property Irregularity Report (PIR) with that carrier at the airport before leaving and obtain the PIR number.
Keep originals and copies of these items: baggage tags/claim checks, boarding passes, port transfer receipts, purchase receipts for high-value items, and any delivery receipts. Photograph the exterior tag, full item, close-ups of damage, serial numbers and contents laid out on neutral background; include a timestamped photo of your cabin/port location for context.
For damaged bags or contents: retain the damaged item and all packaging; do not discard damaged suitcases, straps or tags until the carrier or insurer inspects them. Complete the ship’s damage form and ask for a signed copy. Note brand/model, estimated purchase date, repair estimate and attach original purchase receipts when available.
For missing items: ask Guest Services to check crew storage, onboard lost-and-found and CCTV; obtain written confirmation of searches and any internal reference numbers. If theft is suspected at a port, file a police report at the local jurisdiction and secure a copy for claims.
Record the following details in every claim submission: passenger full name, booking/confirmation number, cabin number, contact phone and email, date/time and location of incident, baggage tag/claim-check numbers, itemized description (brand, model, serial numbers, estimated value), receipts, photos and witness names. Save all correspondence, reference numbers and the names of staff you spoke with.
Time limits and typical thresholds: airlines generally require damage claims within 7 days of receiving the bag and delay claims within 21 days from delivery; a 21-day window is commonly used before a delayed bag is declared lost. International airline liability often references the Montreal Convention limit of 1,288 SDRs per passenger (check current SDR conversion at time of claim). Shipboard handling claims vary by line–submit the onboard incident report and any online claim form as soon as you can after disembarkation.
For interim purchases (toiletries, a change of clothes, medications), keep itemized receipts; many operators and insurers accept these for partial reimbursement. Contact your travel insurance company immediately–provide the PIR/onboard report, photos and receipts; insurers typically open a claim file once notified and will advise additional documentation required.
Follow-up protocol: send claims by the carrier’s preferred channel (online portal or recorded-delivery email). Include the onboard incident report, photos, receipts and PIR number. If there is no substantive reply within 30 days, escalate to the carrier’s claims supervisor and copy your travel insurer. If unresolved after 60–90 days, consider filing a complaint with the relevant national aviation or maritime consumer protection agency and keep all evidence.
Practical prevention at ports and onboard: keep travel documents and daily medications on your person in a secure waist pack best hydration waist pack for mountain biking and pack a compact umbrella for weather-sensitive conditions best umbrella for lupus, so essential items remain available if checked items are delayed.
